Administrative Assistant
Phoenix, AZ
Full Time
Entry Level
Risas Dental and Braces is looking for a warm, organized Administrative Assistant to be the face and heartbeat of our Phoenix corporate support office. You’ll be the first person visitors and executives see each day, and the one who quietly makes the whole office work. This is an onsite role at a fast-moving, people-first company that’s growing quickly.
What you’ll do
What you’ll do
- Serve as the first point of contact for visitors, vendors, candidates, and teammates by creating a professional, welcoming environment; manage visitor access, coordinate arrivals, and maintain reception and common areas.
- Coordinate meeting logistics, including conference room scheduling, meeting preparation, hospitality arrangements, and management of incoming mail, packages, and deliveries.
- Coordinate and support the end-to-end onboarding experience for newly hired doctors, ensuring a smooth, organized, and engaging transition into the organization.
- Prepare and distribute new doctor welcome packages and coordinate onboarding activities, including New Doctor Orientation at the Support Center.
- Partner with Regional Directors, Talent Acquisition, Credentialing, Operations, and other departments to confirm start dates, communicate onboarding milestones, and ensure readiness for each new doctor hire.
- Monitor onboarding progress by maintaining tracking tools, status reports, and onboarding documentation; verify completion of required activities and escalate issues as needed.
- Coordinate with the Credentialing team to ensure required licensing, malpractice insurance, credentialing, and other onboarding requirements are completed and documented.
- Maintain onboarding tracking systems, ensuring doctor profiles, practice assignments, start dates, and related information remain accurate and up to date.
- Serve as a primary point of contact for onboarding-related questions, proactively resolving issues and helping create an exceptional new doctor experience.
- Assist with continuous improvement initiatives related to onboarding processes, documentation, organizational effectiveness, and the overall new hire experience.
- Oversee daily mail and package distribution, track and restock office supplies, and maintain a welcoming, clutter-free reception area.
- A visible, valued role. You’ll work shoulder-to-shoulder with executives and every department—your work is seen and appreciated.
- Variety, never boredom. No two days are the same; you’ll touch a little bit of everything across the company.
- A people-first culture. Join a company built on big smiles and genuine hospitality, in a well-stocked, welcoming Midtown Phoenix office.
- Room to grow. Show initiative and reliability, and there’s a clear path to take on more responsibility over time.
- A natural host—warm, approachable, and genuinely enjoys taking care of people.
- Highly organized and detail-oriented, with the ability to juggle multiple tasks and priorities calmly.
- A proactive self-starter who spots what needs doing and handles it without being asked.
- Discreet and trustworthy—comfortable handling confidential HR, legal, financial, and executive mail.
- Comfortable with everyday office tech: email, Microsoft Teams, scanning/printing, and simple tools like Avery label design.
- Prior front desk, receptionist, or office/administrative experience preferred; a hospitality background is a big plus.
- Location: Onsite at our Phoenix corporate support office (Midtown / N. Central Ave). This is not a remote role.
- Schedule: Full-time, Monday–Friday, daytime business hours.
- Compensation: $22.00-$26.00 per hour
Apply for this position
Required*